1. ORGANISATION

1.1 Race organisation
Aktive Hoder AS
Professor Olav Hanssens vei 7
4021 Stavanger, Norway
Email: post@aktivehoder.com, Phone: +47 4500 3500

 

2. RACE FEE AND ENTRY PRE-REQUISITE

To be able to participate in Rockman Swimrun you have to race in a team consisting of two persons that are at least 18 years old during 2019 and able to swim. The earlier you sign up the cheaper the Race Fee will be, the reason for this is it helps us plan the event and source required race equipment, gear and other supplies. 

 

Race Fees:                                                                     Fees per team

July/August 2018                                                        620 NZD per team

September/October 2018                                       670 NZD per team

November/December 2018                                    720 NZD per team

January 2019                                                                800 NZD per team

 

For the 2019 edition we have limited the race to 90 slots to be offered on a first-come-first served basis based on the fee structure above. We have also reserved 10 additional slots for sponsors and partners to Rockman Swimrun Series.               

Your race entry is non-refundable and non-transferable (however you can change one of the athletes should it be required by sending email to race crew. Each team member need to have a valid insurance for swimrun or sports similar to swimrun.
 

3. RACE COURSE

3.1 Race course

  1. The athletes must follow the race course shown in map.
  2. The athletes that do not follow course will be disqualified.
  3. Athlete shall not overtake other teams and shall walk past tourists within marked-up “danger zones”.

3.2 Checkpoints

  1. There will be a number of checkpoints throughout the course, see map.
  2. There may be additional un-announced checkpoints along course, not shown on map.
  3. Teams failing to pass a checkpoint will be disqualified.

 

3.2 Weather conditions

In case of extreme weather such as high winds, waves or poor visibility or in case of another unexpected situation, the race organization has the right to shorten, or change the course or in worst case cancel the race. We use the expertise of the local Surf Lifesaving team and we trust their judgement regarding your and our race marshals safety.

 

4. EQUIPMENT

4.1 General about Equipment

  1. All teams must bring all their equipment from start to finish.
  2. Teams picking-up or dropping-off equipment  will be disqualified, unless designated pick-up and drop-off zones exists.
  3. Before the race there will be a mandatory gear check.

 
4.2 Mandatory equipment
The following equipment must be carried throughout the race:
Supplied by athletes per team:

  • 1 x First aid pressure bandage
  • 1 x Compass (watch with navigation feature is ok)
  • 2 x Whistles
  • 2 x Wetsuits is mandatory if water temperature is below 18 degrees Celsius

Supplied by Rockman Swimrun per team:

  • 2 x Race bibs
  • 2 x Swimcaps
  • 2 x Refoldable Water Cups
  • 1 x SafeSwimmer buoy per team may be mandatory and supplied at major swims.

 
4.4 Recommended equipment

  • Water bladder or bottle easy to fill-up at Aid Stations
  • Elastic string between team members to even out energy effort

 
4.5 Equipment that is NOT allowed

  • Floatation help that is bigger than 100 cm x 60 cm.
  • Any motorised equipment.

 

5. TIMING

5.1 Timing
The time is from the start until the last of the two team members have passed the finish line. 

If your timing chip is lost or you dont hand in your timing chip a fee of NZD 100 will need to be paid.
 
5.2 Cut offs
Teams must pass cut-off point(s) with a certain time frame presented during the compulsory Race Brief at the latest. Team that do not make it to specified cut-off point(s) in time will be taken off the race and disqualified or directed to follow a shorter course.

 

6. RACERS RESPONSIBILITY

6.1 General

  1. The athletes must know the rules and follow these.
  2. The athletes shall respect other athletes, organization, spectators, tourists, the environment and the people living in the race area.
  3. The athletes are not allowed to use unfair methods to get advantages.
  4. Doping is forbidden as per International Anti Doping Standards. 
  5. The athletes are obliged to help in case of emergency if the organization is asking for it.
  6. Any gate that is opened must be closed, even if it’s left open by another team.

  
6.2 During the race

  1. The athletes are participating at their own risk and cannot hold the organization responsible for any accident during the race.
  2. The teams are obliged at their best ability to help another team that have been injured or sick.
  3. A team that has abandoned the race shall report it as soon as possible to the organization.
  4. If, for any reason an athlete need to abandon race, the other team member must also stop.
  5. Garbage can only be left at the energy stations. Littering will lead to automatic disqualification at first offence.

 

7. RULES

7.1 Race jury
Race jury is 3 persons from the race organisation.

  1. The race jury is:
    • Enforcing the rules
    • Decide the outcome of a protest
    • Decide about disqualification
    • Decide about course changes and changes in the rules
  2. At least two members of the jury is needed to be able to take a race jury decision.
  3. The race jury has the right to use “common sense” to take a decision about arisen situation if it is not clear in the rules
  4. The decision of the race jury is definitive.

 
7.2 Protests

  1. A protest must be given in written to the race organization within an hour after finishing the race.
  2. A protest must include:
    • Time and location
    • Team number and signatures of the team members
    • Team number or team name of the team that the protest is against
    • The reason for the protest
    • If possible include witness with name or team number
  3. A protest that does not fill the criteria of point 7.2.2 is being ignored.
  4. A decision from the race jury will be communicated with to those involved as soon as possible

7.3 Disqualifications
Offence against the rules may lead to time penalty or in worst case lead to a disqualification.
 
7.4 External assistance
It is not allowed to receive assistance from other people than the race organization. Each team has to make their own way from start to finish.

 

8. SAFETY

8.1 General safety rules

  1. The two members of each team has to stay together at all time and can not be more than 20 meters apart on land and not more than 10 metres during swimming.
  2. The athletes shall never move further away than 10 m from the trail.
  3. The race organisation & the medic team can refuse a team to continue if they: 
         A) are not equipped with above specified compulsory equipment. 
         B)  judge them not capable caused by fatigue or being in such bad physical condition.
  4. Athletes must enter water feet first. Diving into water is not allowed.

 

9.MEDIA AND SPONSOR EXPOSURE

9.1 Sponsor markings
The teams are allowed to have sponsors marked on their race gear.
 
9.2 Race swim caps
The race swim caps cannot be modified in any way and must be worn and visible on all swims.
 
9.3 Race bibs
The race bibs cannot be modified in any way and must be worn all the time
 
9.4 Pictures and film free rights
The athletes gives the race organisation the right to use pictures and film material taken during the race to be used free of rights in marketing, press material, internet, television and movie.

 

10. ACCEPTING THE RULES

By entering the race each team member accepts the rules in full.